Medicentre 2.4.1, the latest version of our series of the HIMS releases, is an integrated new generation Hospital Information Management System (HIMS), which converges latest Microsoft technologies with hospital administrative and business process. This HIMS solution addresses issues from multi-discipline angles namely patients, staff, services, pharmacy, procurement, stores, administration, finance and hospital management. The Hospital Management Software provides a solution to service workflow, clinical and financial aspects of your hospital. The software is divided into many integrated modules, each addressing a specific activity and all working together to facilitate better management of your hospital with excellent customer service.

Medicentre 2.4.1 is locally developed with local conditions in mind so as to fit well to the needs of local hospitals as well as other hospitals and medical centres in the region. It is 100% customizable to meet facility’s exact needs. In addition, it is also designed to handle complex multi-user operations and coordinate all user operations in a simple and straight forward manner on a highly user-friendly interface.

Data entry is simplified by use of auto-complete features integrated throughout the system. Where necessary, search engines have also been included to facilitate the process of finding data and information. Moreover, alerts have also been integrated in the system to remind and alert users on critical events such as lab requests, examination requests, queue alerts, doctor’s requests, appointment reminders, stock levels, payments among others. The system systematically builds data with time and can be used as a Clinical Decision Support System (CDSS). It also generates well organised and highly informative data that can be analysed to assist in various decision making processes ranging from clinical to financial.

Medicentre 2.4.1 provides security and confidentiality of all hospital data through an automated data back-up and fail-over system coupled with controlled and restricted access of data in the system.

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Laboratory

  • Lab technologist can view if requested lab test has been paid for before proceeding with the test for cash paying patients.
  • View patient insurance cover or Employer Company
  • Manage all lab requests (Both Internal and external)
  • All lab tests are standardized and per-configured in the system.
  • Quickly and easily fill lab results and send back to the doctor
  • Automatically generate lab reports indicating time of request and time test is done
    Automatically append the name of technicians collecting and posting the results
  • View a printable lab report
  • Can be integrated with laboratory equipment for fast reporting of lab results

Shift Management/Clocking System

  •  Automatic user register (when user begins and ends shift)
  •  Finalize and un-finalize all medical bills at the end of the shift
  • Generate End-Of-Shift Cash reconciliation summary report

Reception

  • Quickly and easily register patient with all required details
  • Quickly search patients by surname, other names, telephone no, email address ID no. and other patient details.
  • Manage patient information where editing is needed for change e.g. insurance cover, employer company etc
  • View all the procedures done in the hospital and their associated pricing
  • Register patient under specific insurance company / employer company /staff account

Nursing

  • Quickly and easily input vital signs of the patient
  • Review previous visits vital signs and if necessary edit the pre-entered vitals.
  • Enter nursing procedures
  • Send lab and radiology requests for in-patients
  • Record procedures and drugs issued to patients and update medical bill accordingly.

Radiology

  • Radiology technologist can view if requested service has been paid for before proceeding with examination for cash paying patients.
  • View patient insurance cover or Employer Company in case of company employees.
  • Manage all radiology requests (Both Internal and external)
  • Most radiology tests are preconfigured in the system.
  • Quickly and easily fill results and send back to doctor
  • Automatically generate radiology report showing time of request and time done
  • Automatically append the name of technicians collecting and posting the results
  • View a printable radiology report
  • Store and display radiology digital images to doctors.

In-Patient / Admissions

  • View all available beds
  • Admit patient to specific bed via the system
  • Carry out bed and ward transfer
  • Allocate bed and nursing care charges based on the bed occupied
  • Add continuation notes
  • Add clinical notes
  • Update patient’s bill as drugs/services are administered
  • Finalize bills and automatically generate patient’s medical bill report.
  • Discharge patient via the system and automatically generate discharge summary

Procurement & Stores

  • Raise LPO for stock items and services
  • View pending and unauthorized orders/LPO
  • Automatically update stock with Goods Received Note
  • Automatically create supplier invoice.
  • Merged LPO-GRN-A/P Invoice  reports
  • Automatic alerts when supplier bills are due
  • Pay supplier invoices and bills
  • Automatically generate supplier statements
  • View supplier payment history
  • Issue stock items to other departments

Communication

  • Ability to integrate with bulk sms services (send sms to patients regarding appointments, notifications etc)
  • Schedule and send important reports to emails and smart devices
  • Chats
  • Internal Memos

Doctor(s)

  • Quickly enter current treatment notes
  • View the vital signs of the patient as pre-entered by the nurse
  • Review previous visits notes, prescriptions, investigation and patient history
  • Prescribe drugs, order investigation and view result once posted by the relevant departments.
  • Prescribed drugs are reflected at the pharmacy where they are collected by patients.
  • Quickly enter diagnosis for each patient
  • Clinical instruction template to be filled by the doctor while sending lab, X-ray and Ultra-sound request
  • Patient bill is automatically updated whenever an investigation is requested or a prescription is made.

Pharmacy

  • Over-the-counter sales (if required)
  • Pharmacist can view if drugs have been paid for before issuing to cash paying patients.
  • View patient insurance cover for insured patients or Employer Company for company employees.
  • Can print prescription if required
  • Maximum and minimum stock levels (For stock control and re- order)
  • Ability to control expiry dates
  • Short expiry dates warnings
  • Automatic mark up on unit cost
  • Request stock items from stores or other departments

Accounts

  • Accounts Receivable
  • Accounts Payable
  • Automatically generate NHIF & Insurance Companies invoice statements
  • View statement per company at a click of a button
  • Allocate invoices once payment is received and automatically remove them from pending invoices.
  • Cash management (Petty cash, cash transfers, banking)
  • Create and monitor bank deposits
  • Write cheques to suppliers and also for other payments
  • Bank reconciliation

Administration & Security

  • Each user has their own username and password
  • Unlimited user groups within distinct privileges
  • Assign user privileges according to group role
  • Centralized administration and set ups
  • Supported by high performance RDBS (Relational Database System)
  • Automated backups and fail over of the system
  • Integrated with cloud storage services like Google Drive for data backups

Other Reports

  • Out-Patient visit register
  • Laboratory Data Summary report

Medical Diagnostic Images

  • Allows integration with digital X-Ray, Ultrasound and other imaging equipment.
  • Provides image viewer for medical images

Patient & Medical Bills Reports

  • In-patient admission register
  • Bed Occupancy & Bed Occupancy Rate (BOR) reports
  • In-patient medical bills summary reports
  • Patient medical bills analysis by insurance, company, institution and customer account

Triage

  • Quickly and easily input vital signs of the patient
  • Review previous visits vital signs and if necessary edit the pre-entered vitals.
  • Enter nursing notes and procedures
  • Send lab and radiology requests for in-patients
  • Record procedures and drugs issued to patients and update medical bill accordingly.

Accounts Payable

  • Accounts payable ledger
  • Supplier ledger
  • Supplier aged analysis report, month wise with an option of matching the invoices against the payments
  • Consultant doctors ledger accounts
  • Automated payment vouchers & remittance for payments
  • Merge GRNs, LPOs, delivery notes and the invoices

Human Resource

  • Consultant registration and consultant bills statements
  • Different payment schemes for consultants
  • Employee registration
  • Automatic master payroll generation
  • Ledger integrated pay slip generation
  • Payroll analysis (PAYE, NHIF,NSSF, Loan and other payroll parameters)

Theatre

  • Create theatre notes
  • Create pre-operative checklist
  • Create prescriptions
  • Theatre billing.

Queuing System

  • Queue patients to different departments/rooms
  • View in real time all patients in the various rooms and also all patients currently on the queue.
  • View the time patients spent in the rooms and also on the queue.
  • Get automated user alerts when patients are queued to their rooms
  • Get automated patient dispatch alerts (for the receptionist)
  • Track patient movement within the hospital
  • Manage & improve service delivery by tracking time spend on queue and/or in room

Inventory & Storage Locations

  • Raise internal order requisitions and issue stock items between departments and storage locations.
  • Track stock movement form purchases, sales, adjustments, internal transfers etc
  • Stock take and adjustments
  • Generate variance report
  • Inter-department (storage location) stock movement reports

Accounts Reports

  • Sales ledger report
  • Sales Reports (Department wise/Item wise/Date wise)
  • Sales graphs (daily/weekly/monthly)
  • Accounts Payable ledger
  • Aging Analysis for both payables and receivables
  • Cash receipts, Cheque payment, payment mode Schemes
  • Bank reconciliation reports
  • Ledger account statements
  • Medical bills reports (Patient wise/ company wise/Date wise/ Status wise)
  • Trial Balance, Income Statement (P & L Account), Balance sheet

End of Shift Cash Reconciliation

  • Automatic user register (when user begins and ends shift)
  • Finalize and un-finalize all medical bills at the end of the shift
  • Generate End-Of-Shift Cash reconciliation summary report
  • Generate cash receipts and payment schemes summary report (includes revenue units summary)

Medical Reports

  • Out-patient visit register reports
  • Ministry of Health Reports(MOH 705A, 705B, MOH717 etc)
  • Laboratory data summary reports
  • Patient visit summary
  • Patient prescription reports
  • Patient lab reports
  • Patient radiology reports
  • Patient referral reports

Cashier / Patient Billing / Point of Sale

  • An integrated module that can be used for normal patient billing and also as a Point of Sale for over the counter sales.
  • Provides both stage-wise and centralized patient billing.
  • Generate receipts for outpatient, OTC and in-patient advance payments
  • Generate receipts for debtor payment
  • Automatic update on patient’s bill when a test/examination is requested
  • Automatic update on patient’s bill when a doctor makes a prescription.
  • Offers various payment schemes (cash, cheque, mobile money, EFT, credit cards and debit cards – with an option of creating more schemes)
  • Generate invoices for insurance and other company clients and also generate receipts for cash paying clients
  • Partial (stage wise) receipting for what has been paid for
  • Generate sales order from any department and send to cash office for payment

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